Official Records

New Deed Requirements

During this past legislative session Section 695.26 Florida Statutes was revised to include a new requirement for addresses to be included with witnesses’ signatures.  This new requirement goes into effect January 1, 2024.  Documents affecting real property must include:

  • The name of each witness legibly printed, typewritten or stamped immediately beneath the signature of the witness
  • The address of each witness legibly printed, typewritten or stamped on each instrument

The new requirement applies to any instrument by which the title to real property or any interest therein is conveyed, assigned, encumbered or otherwise disposed.

If the document is notarized on or after January 1, 2024, we will reject the document and send it back with our rejection form indicating the problem.  The filer will need to add the address for each witness and resubmit. If the document is notarized prior to January 1, 2024, we will record the document without the witnesses’ addresses.

If you have any questions, please feel free to contact us at (850) 926-0326.

The Clerk of Court is custodian of a large volume and variety of records. We are the custodian of all financial related records (for more information on these records please visit the Finance page), all court records (for more information on these records please visit the Courts page) and all other records having to do with land ownership such as deeds, mortgages, liens, judgments, etc. Our Official Records department also oversees other functions such as tax deeds, marriage licenses, and passport applications.

These official records are a public record and you can view them in two ways:

  • You can visit the Courthouse and view, inspect and copy the paper records on file
  • You can view or print an unofficial copy (contains a “watermark”) of electronic records (January 1990 to present) online by visiting http://www.wakullaclerk.com/landmarkweb

NOTICE OF THE RIGHT OF ANY AFFECTED PARTY
TO REQUEST REMOVAL OF CERTAIN CHAPTER 119 INFORMATION OF RECORDS

Any person has a right to request that a county recorder remove, from a publicly available Internet website, information made exempt from inspection or copying under Florida Statute 119.071 or an image or copy of a public record, including an official record, if that image or copy is of a military discharge; death certificate, or a court file, record or paper relating to matters or cases governed by the Florida Rules of Family Law, the Florida Rules of Juvenile Procedure, or the Florida Probate Rules.  However, grantor, grantee or party names may not be removed from the Official Records index.  Requests must be notarized, state the statutory basis for removal, and confirm the individual’s eligibility for exemption.  To make a request contact the clerk’s office by mail or in person at:

Wakulla County Official Records Department
3056 Crawfordville Hwy
Crawfordville, FL. 32327

Or by email:
[email protected]

The request to redact form can be found here.

NOTICE OF THE RIGHT OF ANY AFFECTED PARTY TO REQUEST THE ADDITION OF
INFORMATION TO A PUBLICLY AVAILABLE INTERNET WEBSITE 

Any affected person has a right to request that a county recorder of clerk of the court add information to a publicly available Internet website if that information involves the identity of a respondent against whom a final judgment for an injunction for the protection of a minor under Florida Statute; 741.30, s. 784.046, or s. 784.0485 is entered, unless the respondent is a minor. The request must be in writing and contain the case number.  To make a request contact the clerk’s office by mail or in person at:

Wakulla County Official Records Department
3056 Crawfordville Hwy
Crawfordville, FL. 32327

Or email at:
[email protected]

Historical Deed Books
1842 – 1962

The Wakulla County Clerk’s Office is pleased to announce Deed Books A-61 is now available online to search, view and print.  This project was sponsored by the Florida Department of State, Division of Historical Resources. With grant assistance totaling $26,316, the Clerk’s Office contracted with Pioneer Records Management Services to scan, image and index these important historical records.  You can now search by name, year or book/page number for the years 1842 thru 1962.

When searching Alphabetical Books please choose the following combinations:

AB, CD, CONT CD, EF, F, and GHI

To begin your search simply click on the following link:    http://wakullaclerk.com/landmarkweb

Our responsibilities for recording a document in the Official Records are:

  • To review the document to make sure it meets Florida Statute requirements in form. Please note that we cannot give legal advice and our office does not and cannot confirm that the information contained on a document is correct before recording it in the official records
  • Record the instrument number, book and page number, date and time of recording, and amount of documentary and intangible tax, if required, on the document
  • Create an alphabetical Official Record index from information contained in each document
  • Collect all appropriate recording fees and documentary and intangible taxes
  • To digitally image each document, perform quality control checks on the image, and redact certain statutory information from public viewing

Our office strives to record documents expeditiously in the order that they are received; however, there may be times that unforeseeable circumstances may result in the delay of recording your document, such as delayed mail delivery, software failures, and natural disasters. If you have a time-sensitive document, we suggest that you bring it to the Courthouse or use an e-record vendor.

e-Recording

The Official Records Department is pleased to offer e-Recording through the vendors listed below in alphabetical order. Please note that the Official Records Department is precluded from recommending a particular vendor. For your convenience, we have included a link to these vendors to determine which vendor best suits your personal and/or professional needs.

Corporation Service Company – https://www.erecording.com/
eRecording Partners – https://www.goepn.com/
Simplifile – https://simplifile.com/

e-Certification

The Official Records Department is pleased to offer e-Certification. If you need a certified official copy of a record you can request an electronically certified copy online by visiting https://www.clerkecertify.com/. The advantage of having an e-certified record is that you can save the document electronically and use it in the future as many times as you need to and the e-certified document is digitally encrypted. The office that is receiving an e-certified document from you can electronically verify the accuracy and authenticity of the document as well.

Frequently Asked Questions

How much does it cost to record a document in the official records?
Recording fees vary depending on the type of document being recorded, the number of pages being recorded, how many names are in the document, whether the document needs certifying or notary services, etc… To assist you in calculating the cost for recording a document, our website has a calculator to help you. Go to http://www.wakullaclerk.com/landmarkweb and click on “Fee Calculator” at the top of the page. We also have published a Fee Schedule which can be reviewed here.

How can I get a copy of an Official Record?
You can get a copy of an Official Record in the following ways:

How can I search for an Official Record?
You can search the County’s Official Records by visiting either the Clerk website or the State website listed above.

Public Record Disclaimer
To provide the public with important information regarding the operations and services of the Clerk of the Circuit Court, this web site has been compiled. Every effort has been made to ensure that the information contained is accurate and up to date; however, in our quickly changing environment, that is not always possible.

While Wakulla County Clerk’s Office has attempted to preserve the accuracy of the online version of the Official Records Index, this index is not official and the Wakulla County Clerk’s Office will not be responsible for any inaccuracies that may be encountered. Users should remember that the index is merely a guide to the information contained within the records referenced and should not be relied on in making any decision or determination regarding the underlying document. The user is advised to search on all possible spelling variations of proper names, as well as other search criteria, to maximize search results.

The Clerk’s Office shall not be liable for errors contained herein or for any damages in connection with the use of the information contained herein. Any person or entity using this information hereby releases the Clerk and its officers, agents and employees from any and all claims arising from the use of this site or information contained herein.

The Clerk maintains all immunities provided by law including, without limitation, the limits of liability found in Section 768.28, Florida Statutes. In using this website you agree to and understand the above.

If you have any questions, please call (850) 926-0326 or (850) 926-0322

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