Official Records

The Clerk of Court is custodian of a large volume and variety of records. We are the custodian of all financial related records (for more information on these records please visit the Finance page), all court records (for more information on these records please visit the Courts page) and all other records having to do with land ownership such as deeds, mortgages, liens, judgments, etc. Our Official Records department also oversees other functions such as tax deeds, marriage licenses, and passport applications.

These official records are a public record and you can view them in two ways:

  • You can visit the Courthouse and view, inspect and copy the paper records on file
  • You can view or print an unofficial copy (contains a “watermark”) of electronic records (January 1990 to present) online by visiting http://www.wakullaclerk.com/landmarkweb

Our responsibilities in recording a document in the Official Records are:

  • To review the document to make sure it meets Florida Statute requirements in form. Please note that we cannot give legal advice and our office does not and cannot confirm that the information contained on a document is correct before recording it in the official records
  • Record the instrument number, book and page number, date and time of recording, and amount of documentary and intangible tax, if required, on the document
  • Create an alphabetical Official Record index from information contained in each document
  • Collect all appropriate recording fees and documentary and intangible taxes
  • To digitally image each document, perform quality control checks on the image, and redact certain statutory information from public viewing

e-Recording

The Official Records Department is pleased to offer e-Recording through the vendors listed below in alphabetical order. Please note that the Official Records Department is precluded from recommending a particular vendor. For your convenience, we have included a link to these vendors to determine which vendor best suits your personal and/or professional needs.

Corporation Service Company –
https://www.erecording.com/
eRecording Partners – https://www.goepn.com/
Simplifile – https://simplifile.com/

e-Certification

The Official Records Department is pleased to offer e-Certification. If you need a certified official copy of a record you can request an electronically certified copy online by visiting https://www.clerkecertify.com/. The advantage of having an e-certified record is that you can save the document electronically and use it in the future as many times as you need to and the e-certified document is digitally encrypted. The office that is receiving an e-certified document from you can electronically verify the accuracy and authenticity of the document as well.

Frequently Asked Questions

How much does it cost to record a document in the official records?
Recording fees vary depending on the type of document being recorded, the number of pages being recorded, how many names are in the document, whether the document needs certifying or notary services, etc… To assist you in calculating the cost for recording a document, our website has a calculator to help you. Go to http://www.wakullaclerk.com/landmarkweb and click on “Fee Calculator” at the top of the page. We also have published a Fee Schedule which can be reviewed here.

How can I get a copy of an Official Record?
You can get a copy of an Official Record in the following ways:

How can I search for an Official Record?
You can search the County’s Official Records by visiting either the Clerk website or the State website listed above.

Public Record Disclaimer
To provide the public with important information regarding the operations and services of the Clerk of the Circuit Court, this web site has been compiled. Every effort has been made to ensure that the information contained is accurate and up to date; however, in our quickly changing environment, that is not always possible.

While Wakulla County Clerk’s Office has attempted to preserve the accuracy of the online version of the Official Records Index, this index is not official and the Wakulla County Clerk’s Office will not be responsible for any inaccuracies that may be encountered. Users should remember that the index is merely a guide to the information contained within the records referenced and should not be relied on in making any decision or determination regarding the underlying document. The user is advised to search on all possible spelling variations of proper names, as well as other search criteria, to maximize search results.

The Clerk’s Office shall not be liable for errors contained herein or for any damages in connection with the use of the information contained herein. Any person or entity using this information hereby releases the Clerk and its officers, agents and employees from any and all claims arising from the use of this site or information contained herein.

The Clerk maintains all immunities provided by law including, without limitation, the limits of liability found in Section 768.28, Florida Statutes. In using this website you agree to and understand the above.

If you have any questions, please call (850) 926-0326 or (850) 926-0322